Job Description
PALMER CATHOLIC ACADEMY Receptionist FLSA Status : Non-Exempt
Primary Function : Under the direction of the School Principal or Office Manager, is responsible for providing a variety of receptionist and administrative duties in a school.
Essential Duties and Responsibilities - Support the school's spiritual and pastoral mission
- Shall abide by Catholic principles in the teacher's professional and private life, and shall govern his/her professional and private life in strict accordance with Catholic morals and principles to demonstrate complete adherence to Catholic moral strictures;
- Foster communication and works collaboratively with office staff and faculty
- Answer and handle incoming telephone calls in a professional and courteous manner; Distribute mail daily; perform mailings as necessary
- Maintain sign in logs as necessary including records
- Prioritize, coordinate and schedule calendar requests; maintain and ensure accuracy of the calendar
- Receives and handle in a professional manner, all incoming calls and visitors; screen and handle requests for information
- Be knowledgeable of school rules and school/church events
- Accurately and on a timely basis, handles all correspondence, incoming and outgoing; maintains files and other documentation; Provides necessary staff support to parish staff and others as requested
- Collects, maintains, and makes all deposits of funds received utilizing the school database management system
- Maintain accurate attendance records for students; print reports as needed
- Receive payments, notes, scrip orders, etc. and disseminate to appropriate personnel
- Retrieve phone messages; Administer tardy/admit slips to students
- Maintain and update information in student information system
- Assist the office with processing paperwork
- Attend to the needs of visitors to the school office; maintain reception
- Participate in the evacuation process in the event of emergencies; maintain and monitor sign in logs as necessary
- Provide support to school personnel as necessary
- Perform other duties as assigned
Basic Qualifications: - Must have a working knowledge of and a strong commitment to the mission of the Diocese and Catholic School; if Catholic, must be in communion with the Church
- Excellent communications skills, verbal and written; excellent human relations and interpersonal skills
- Exercise courtesy to fellow employees, parents, parishioners and the public
- Must be a self-starter; well organized; perform multiple tasks simultaneously and work with a sense of urgency
- Ability to maintain confidentiality of student and parent information
- Ability to work collaboratively in a team environment; punctuality is a must at all times; weekend and overtime work may be required
- Proficiency in computer technology to include word-processing, spreadsheets and internet research; minimum typing skill of 40 WPM
- Professional bearing; clean and neat personal appearance
- Ability to successfully pass a background, criminal history, and credit history check
- High School Graduate or equivalent
- 3 years' experience as a receptionist in a small, medium or large firm or equivalent experience
Physical/Mental Requirements: Requires coordination and manual dexterity, normal mental and visual ability; ability to lift as required in a normal office environment.
Required Activities: Walking; sitting; standing; stooping; reaching; talking; handling; hearing; carrying; and keyboarding.
Job Tags
Part time, Work at office,