Job Description

Job Title: Marketing Events Coordinator

Location: Addison, TX

Responsibilities:

Event Planning, Logistics, and Vendor Coordination

• Manage internal event coordination across multiple teams. including advisors, business development, operations and creative.
• Assist with end-to-end event logistics, including venue research, vendor negotiations, contracts, catering, materials production, and day-of execution.
• Maintain organized records of event plans, budgets, vendor contracts, and timelines.
• Coordinate with creative team to produce event materials such as signage, presentations, handouts, and promotional assets.
• Occasionally support onsite execution, including setup, run-of-show management, and attendee support.

Marketing Campaign Support and Performance Tracking

• Assist with scheduling and deployment of marketing campaigns tied to events, lead generation, and brand-building initiatives.
• Support campaign coordination by managing timelines, deliverables, and stakeholder updates.
• Track performance metrics across events, including attendance and engagement.
• Monitor event success and campaign results, providing insights for improvement.

Project Management and Cross-Functional Collaboration

• Develop and maintain detailed project documentation, including timelines, checklists, and status reports.
• Collaborate with internal teams to ensure communication alignment, timely approvals, and signoffs for event and marketing projects.
• Work proactively to identify risks, flag delays, and escalate decisions to keep projects on track.

Qualifications:

• Proven ability to manage multiple projects and events simultaneously in a deadline-driven environment.
• Excellent written and verbal communication skills.
• Proficiency with project management tools and Microsoft Office (especially Word and PowerPoint).
• Ability to work onsite at events, including occasional evenings or weekends as needed.

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