Job Description

Office Coordinator Role

Free People is looking for an Office Coordinator to help manage and support the day-to-day operations of running the Free People home office. This role will support upper management with their office administration needs and all aspects of daily business.

Role Responsibilities

Communication

• Update and distribute phone lists and anniversary dates
• Manage meeting space bookings and work with teams to accommodate everyone's needs

New Hires/Onboarding/IT

• Assist with new hire set-ups; help to communicate with managers, IT, facilities and finance to coordinate new hire set-ups (equipment, necessary programs, seating, etc.) and any necessary follow-up to make sure all new hires have the necessary tools to do their job on their first day
• Participate in new hire orientation, tours, lunches, etc.
• Assist FP Community Leadership and Development Manager in on-boarding projects as needed
• Manage hardware and software purchasing for existing users

Supplies/Copy Rooms

• Office Supplies/Copy Rooms: keep stock copy rooms and kitchens stocked
• Order all supply orders
• Copiers/printers: help with machine issues as they arise

Mail

• Keep mailrooms organized
• Send office mail and UPS packages

Building Management

• Kitchens: stock supplies, keep clean and organized
• Cleaning service: manage the service and request special needs
• Maintenance: coordinate any building problems and needs with facilities team
• Schedule labor: organize sample sale box pick-ups and any additional office labor needs
• Building clean-ups: organize & coordinate building clean-ups in partnership with Business Assistant

Meetings and Events

• Coordinate and help organize and set-up company meetings and events (including quarterly all-company meetings, booking meetings, special presentations, holidays, etc.)
• Assist in creating PowerPoint presentations and handouts
• Order food for office meetings and events pick-up lunch and food orders as necessary
• Order flowers/gifts as needed
• Assist in URBN special events as needed

Role Qualifications

• Team player
• Ability to multi-task, prioritize and manage time
• Strong sense of urgency and follow-through
• Ability to take initiative
• Must exhibit strong communication, time management skills and interpersonal skills
• Creative problem solver
• Ability to quickly establish and build relationships and partnerships across teams
• Attention to detail and accuracy
• Very organized
• Proficient with Outlook Calendar, Word, Excel, Visio, Power Point, Photoshop
• Ability to lift heavy objects (15-20lbs and above)

The Perks

URBN offers comprehensive Perks & Benefits to employees. Availability and eligibility to specific benefits may be subject to your location and employment status. Benefits include medical, dental, vision, PTO, generous employee discounts, retirement savings and much more! For additional information visit

EEO Statement

URBN celebrates diversity and is committed to creating an inclusive environment for all employees. We are proud to provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, sex (including gender, pregnancy, sexual orientation, and gender identity or expression), religion, creed, age, physical or mental disability, national origin or ancestry, ethnicity, citizenship, service in the uniformed services, genetic information, or any other protected characteristic as established by law. We believe strongly in fostering a safe, fair and respectful work environment. To ensure compliance with our non-discrimination and anti-harassment policies, we offer anti-harassment training to managers and employees.

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