Job Description
We are looking for a highly organized and proactive Executive/Personal Assistant to provide comprehensive support to a busy CEO, their company, and their family office. This role requires exceptional attention to detail, the ability to anticipate needs, and a commitment to ensuring both personal and professional matters run smoothly. If you thrive in a fast-paced environment, enjoy problem-solving, and have a service-oriented mindset, this could be the perfect opportunity for you.
Key Responsibilities
Manage a dynamic calendar, including scheduling meetings, appointments, and personal engagements.
Coordinate seamless domestic and international travel, including flights, accommodations, and ground transportation.
Oversee daily personal and business-related tasks, including correspondence, errands, and household management.
Anticipate needs and proactively handle logistics to prevent disruptions.
Serve as a trusted liaison between the employer and vendors, clients, and business associates.
Organize and support meetings and events, ensuring all materials and logistics are in place.
Maintain strict confidentiality regarding all personal and professional matters.
Quickly identify and address potential challenges before they arise.
Assist with special projects and ad-hoc requests as needed.
Handle tasks of all levels with dedication and efficiency, from high-priority assignments to everyday responsibilities.
Be highly responsive and available as needed, including evenings and weekends.
Qualifications
5+ years of experience in a similar role supporting C-level executives or high-profile individuals.
Exceptional organizational and multitasking skills.
Ability to anticipate needs and think critically in real-time.
Strong written and verbal communication skills with meticulous attention to detail.
Experience managing complex travel arrangements, both domestically and internationally.
Proficiency in Microsoft Office Suite and scheduling platforms.
Bilingual (Spanish and English) is a plus but not required.
Flexibility to work non-traditional hours and travel when needed.
High level of discretion, professionalism, and emotional intelligence.
Resourcefulness and a "figure-it-out" mentality.
Additional Requirements
Completion of a Level 2 background check and credit check prior to employment.
Must sign a Non-Disclosure Agreement (NDA) to ensure confidentiality.
Hybrid work environment with time split between office, remote work, and travel.
Why Join Us?
This is an exciting opportunity to work closely with a dynamic leader and play a key role in streamlining their professional and personal life. If you're a self-starter, quick thinker, and thrive in creating organized, efficient environments, we'd love to hear from you!
How to Apply
To be considered, please submit your resume, cover letter, and relevant references. We look forward to meeting candidates who are passionate about delivering top-tier executive support!
Employment Type: Full-Time
Salary: $ 23.00 Per Hour
Job Tags
Hourly pay, Full time, Afternoon shift,